Table of Contents
- Introduction, Mission, Vision, & Values Statement
- Article I: Membership
- Article II: Costuming Standards
- Article III: Offices
- Article IV: Organization
- Article V: Elections & Voting
- Article VI: Code of Conduct
- Article VII: Disciplinary Actions
- Article VIII: Costume Event Standards
- Article IX: Merchandising & Promotional Standards
Introduction, Mission, Vision, & Values Statement
The Rebel Legion is a Star Wars based costuming fan club. The Rebel Legion’s members create and wear costumes of the hero characters from the Star Wars saga, which includes but is not limited to the six films, comics, books, games, and television shows based on the Star Wars saga. Much like the Rebellion in the Star Wars movies, an alliance of rebel costumers first appeared in mid-1999; thanks to a handful of brave individuals who responded to the rise of the 501st and wanted to celebrate the heroes of the Star Wars saga. By 2001, Rebel Legion had multiplied in numbers and launched their own website and message boards. Although started in the United States, the Legion is now an international club that encompasses multiple nations worldwide and has become the premier Rebel costuming group in the Star Wars community. Since the Legion’s inception it has been a volunteer club of costume enthusiasts who can enjoy, express, and share their interest of costuming with others in the fan community. The members of the Legion hold no rights to these characters and recognize it is a privilege to wear these costumes. The Legion also acknowledges that while in costume we represent the characters of the Star Wars universe and as such accept the responsibility to behave professionally and civilly while in public. This Charter serves to define what the Legion is, what it shall be, and to set down guidelines for the operations within this costume group.
The mission of The Rebel Legion is threefold. First, we offer the costume enthusiast of the Star Wars hero characters a global community to enjoy, express, and share their costume talents. Secondly, the Legion also promotes the quality and improvement of Star Wars costumes. Thirdly and most importantly, we follow the lead of Lucasfilm Ltd. by giving back to the community through works of charity and volunteerism.
The vision of The Rebel Legion is to promote a sense of camaraderie among all its members, continue to improve the quality of Star Wars costumes for all its members to that of movie grade, and to promote goodwill worldwide through works of charity and volunteerism.
The Rebel Legion values each member regardless of sex, race, religion, creed, nationality, sexual orientation, age, or physical handicap. We value the enduring passion and attention to movie grade detail fans put forth into their costumes. And we value the charitable goals set down by Lucasfilm Ltd. by giving all we can to the community.
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Article I: Membership
The Rebel Legion is an inclusive, equal opportunity fan club. The Legion will not discriminate members on the basis of sex, race, religion, creed, nationality, sexual orientation, age (as long as the minimum age of at least 18 years or higher if required by local law has been reached), or physical handicap. The Legion also will not tolerate any type of discrimination amongst its members. Membership in the Legion is a privilege, not a right. Applications for membership may be denied or current membership may be suspended or revoked for cause such as, but not limited to, violations of the Legion Code of Conduct (Article VI). In order to become a full member of the Rebel Legion, an applicant must be of legal age and own at least one professional grade Star Wars costume as elaborated upon in the following requirements:
- The applicant must be a legal adult. World-wide legal adult age varies, therefore the minimum age for membership in the Rebel Legion is at least 18 years or higher if required by local law. For more information about our No Minors Policy, see our FAQ section and Article VII: Events Standards. Individuals under the age of 18 are encouraged to join the Galactic Academy until they are of age to become a Rebel Legion member.
- The applicant must own a Rebel Legion approved, professional grade Star Wars costume that qualifies as a Rebel, Hero, Creature, Rebel supporter, or good guy character.
- Costumes approved by the Rebel Legion include, but is not limited to, costumes seen in films (created/produced/distributed) by Lucasfilm, LLC/Disney, comics, books, games, television shows and other source material from licensed LFL/Disney based on the Star Wars saga.
- Please see Article II: Costume Standards for further explanations and details. Any costume for submission must be owned by applicant and should not be rented, borrowed or a shared costume.
- The applicant must submitan adequate number of photos showing all aspects and components of their costume.
Photo Standards for application submission:
- Applicant’s photos for submission must be high resolution, clear and adequately lit in front of a neutral background preferably of a different color than most of the costume.
- Applicants should submit at least five images of their costume (all head to toe): front back, left, right and one action pose to be used as the member gallery photo. Arms should be held to avoid obscuring any parts of the costume. If applicable, applicants with costumes that have masks or required makeup should include an additional image (or images) of themselves in costume but without wearing the mask or costume specific/required makeup. Additional photos of detailed components should also be included.
- The uploaded member gallery photo should be no larger than 1,000 pixels on a side. Larger images will be rejected by the system and will result in failure of the application being submitted. Action shots do not need to be head-to-toe and may mimic hero action poses, if applicable.
- Images for judging (the four or more pictures showing all parts of the costume) should be as large as possible and should be hosted on an external picture hosting/sharing site (such as Photobucket, fotki, etc.) Applicants should use the “Test address…” option before submitting their application.
- If the applicant is submitting a costume that does not have a written costume standard, then applicant must also submit reference images on which their costume is based.
- Pictures will be considered unacceptable if the applicant is wearing or holding anything not appropriate for the costume, including but not limited to sunglasses, convention badges, drinks, etc. Medical and assistive devices are exempt.Also unacceptable, are pictures that are blurry, too small or low-resolution images.
- All photos submitted for membership must not be altered (except for “red-eye” removal) in subject, background, or lightsaber/blaster effects. If the picture/costume is accepted, the Legion membership team will alter it for member gallery.
- Applicants must provide recent photos taken in the past year. For the proper evaluation of the costume’s fit and ensure it is not in disrepair due to age.”
- Application photos made at a convention (or similar venue) are not preferred, and will only be considered if they adhere to the points of this article.
- Images of costumes uploaded/linked to costume applications must be presentable, with properly arranged components and wrinkle free (unless the source references or costume standards specifically call for such).
- All members must meet the minimum activity requirements. Once Legion membership is granted, all members must meet the following criteria in order to have full member privileges and be considered on an active status.
- Maintain a current email address on the Rebel Legion website and their current contact information with either their local Commanding Officer or other designated local membership representative.
- Be accounted for in the annual census taken each January by the local Commanding Officer or designee. If a member has not been accounted for by April 1st after the census in January they will be moved to an inactive reserve status and their costume pictures moved to the members’ inactive reserve picture area. These inactive reserve status and archive members may not vote in any Rebel Legion poll or election until their status has been changed back to that of an active full member.
- Participate in at least one approved Rebel Legion event per calendar year. Examples include but are not limited to the following:
- Appearing in approved Rebel Legion costume or apparel at a charity event, Lucasfilm Ltd. event, or LFL approved partner event.
- Participating in Rebel Legion activities (table duty, group photo, parade, volunteering at a location) in RL approved costume or approved RL apparel at a convention NOTE: simply showing up at a con in costume will not count toward event participation.
- Attending a Rebel Legion costume workshop.
- Assist the Base in some activity that is approved by the CO.
- Maintain current approved costume picture(s) on the Rebel Legion website.
- *These Minimum Activity Requirements will be administered justly and taking into consideration that this is a hobby and that real life happens.*The Base Commanding Officer determines if a member is active even if they do not meet all Minimum Activity Requirements.
Active Legion Member
This is an active member with at least one Rebel Legion approved costume. Benefits Include:
- Forum user and access to Legion members’ only areas.
- Voting privileges for Rebel Legion business, elections, and polls on the forums.
- The ability to display costume pictures on the website.
- The ability to buy Rebel Legion merchandise.
- The ability to attend LFL sanctioned events.
- The ability to hold Elected or Appointed Offices in The Rebel Legion.
NOTE: Active Rebel Legion members, prior to the update of this Charter, who have “informal” costumes, will not have their membership affected, as long as they maintain at least one Rebel Legion Approved costume (formerly referred to as “formal”). Rebel Legion members are encouraged to submit their (previously categorized as) “informal” costume(s) for judging to remove the “informal” status.
Rebel Legion Reserve
This is a member that has been unable to meet the minimum activity requirements as outlined in Article 1, Section 4. They still maintain one Rebel Legion approved costume. This member can return to Active status at any time, regardless of amount of time as a Reserve member. Reserve members are granted these benefits and restrictions:
- The ability to display costume pictures on the website.
- Additional access to Legion members’ only areas and Base Members Only areas.
- The ability to attend select LFL sanctioned events.
- Inability to purchase Legion Merchandise.
- Inability to vote in any RL business, elections, or polls.
- Inability to hold Elected or Appointed Offices in The Rebel Legion.
This is a member who no longer maintains one Rebel Legion Approved costume. To return to Active or Reserve status, this Archived member must submit a costume and have it judged and approved for Rebel Legion membership
Archive Members may not do the following:
- Vote in any RL business, elections, or polls.
- View or post in members only forums
- Buy Rebel Legion merchandise.
- Attend LFL sanctioned events as a representative of Rebel Legion
Forum users have access and use of the Rebel Legion website that are available to everyone regardless of membership status. They may be an individual that is a Star Wars fan and wants to seek advice on how to make a Rebel Legion approved costume and gain full membership. Forum Users may attend a RL event if invited by/or approved by their local Commanding Officer or event point person for the purpose of recruitment by participating in a costume workshop for the creation of formal Rebel Legion approved costumes, or a purpose that their Commanding Officer or point person deems necessary. The local Commanding Officer or designee must be responsible for this forum user at such events.
Forum Users must agree to
- Registration Agreement Terms: http://www.rebellegion.com/forum/profile.php?mode=register
Forum Users may not do the following:
- Vote in any RL business, elections, or polls.
- Display costumed pictures on the website.
- View or post in members only forums
- Buy Rebel Legion merchandise
- Conduct themselves in an abusive or harassing manner.
- Send threatening, sexually offensive or rude personal messages (PM’s)
- Violate our code of conduct, forum rules, terms of service or privacy agreements.
- Forum users can’t share personal information for a lucrative motive (selling products, services, fan pages)Any member or forum user who violates the Code of Conduct will be subject to disciplinary action, which may include termination from the Rebel Legion and termination of their forum account.
Any abuse on the forum by a forum user will not be tolerated and a warning, suspension, or banning of their forum account will be decided by the Legion Administrative Counsel and the Legion Captain of the Guard.
The Rebel Legion will not tolerate any form of sexual harassment the practice of or sexual misconduct by any of its members and registered forum users. This includes unwelcome conduct that violates applicable local laws concerning sexual harassment and inappropriate conduct of a sexual nature.
Article II: Costuming Standards
The Rebel Legion celebrates creating, owning, and wearing the costumes of the Hero, Rebel and Republic forces as featured in any of the Star Wars films, the Expanded Universe (EU), un-used conceptual art for the films, comics, books, games, and television shows based on the licensed LFL Star Wars saga material. To capture the magic of these characters, our goal will always be the accurate presentation and portrayal of these costumes. The Rebel Legion maintains two types of costume distinctions: Formal and Informal. The Informal status is no longer used or granted to costumes beginning June 27, 2014.
Informal: This is a defunct classification for costumes which the legion ceased to use as of June 27, 2014. Active and Reserve Rebel legion members who maintain an “informal” costume in their profile may continue to use the costume for select events (see Article VIII: Costume Event Standards A. Official Rebel Legion Events. Members are highly encouraged to resubmit their informal costumes for re-approval to full status.
Costumes approved by the Rebel Legion include, but is not limited to, costumes seen in films (created/produced/distributed) by Lucasfilm, LLC/Disney, comics, books, games, television shows and other source material from licensed LFL/Disney based on the Star Wars saga.
*These costumes include any character from the Star Wars universe, regardless of what LFL/Disney has declared as “canon”, as long as there are proper reference images for the creation of the costume (see requirements for costume references below).
Costume Standards listed in the Costume Standards Master List are meant to be used as a guide for building Rebel Legion approved costumes, and are used by our Legion Costume Judges as a starting point for judging a costume for Rebel Legion membership. The Costume Standards of the Rebel Legion are not meant to be an all inclusive list of components and/or a completely detailed description of costume components required for Rebel Legion membership. In addition to using the costume standards as a starting point for judging costumes, costumes are also judged by comparing them to the source material (that is, the costumes seen in the costumes of the Star Wars universe.
Costumes eligible for Rebel Legion membership, that do not have written/posted costume standards must include:
1. Two or more images, head to toe, showing the front and back of the costume being created OR a 360-degree head-to-toe turnaround of the character.
2. Additional images may be included to show detail of the costume being created.
3. Resource material may come from any LFL/Disney licensed sources for the character/costume being created.
4. Additional costume details may come from a detailed text-based description, but must have an accompanying visual reference to be considered for creating a Rebel Legion approved costume.
5. For video games: Player generated/edited costumes for game characters (those that are customizable) are not eligible for consideration for Rebel Legion membership.
Costumes that are prevalent in the Star Wars universe, that are iconic and include costume components that are readily recognized as belonging to that character class are eligible for Rebel Legion membership. Costumes Standards that allow for some variability include (but are not necessarily limited to): Generic Jedi, X-Wing Pilots, Generic Wookiees. For these costumes, there are a set number of components that are commonly seen with each character, but there is enough variability seen from character to character to allow for a small degree of customization.
All Legion members must have one Rebel Legion approved costume. Members with only informal and archived costumes will no longer be permitted to troop on behalf of Rebel Legion with thse costumes until the upgrade/resubmission requirement has been met on that costume.
All costumes must be within the confines of decency. (Decency is defined as being without profane or vulgar features or statements and must be appropriate for young children).
Each costume submitted to the Rebel Legion for membership is judged by the Legion Costume Judge (LCJ) for each respective Costume Category using the Costume Standards Master List. If there remains a question in regard to an applicant’s costume submission, the Legion Membership Officer (LMO) has final approval. For guidelines on which type of costume can be worn for events, (see Article VIII: Event Standards)
If approval of the costume requires modification(s), the applicant will receive an email from the head LCJ overseeing the judging of their costume. This email will give details of the requested modification(s). The head LCJ and applicant may work through these requested modification(s) over a period of time; however, the applicant should strive to complete requested modification(s) within two weeks of being informed that modification(s) are needed for costume approval. This is an attempt to move our costume applications through the application cue in a timely manner. Extenuating circumstances may alter this (two-week) goal of having costume applications move out of the costume application cue.
If a costume is denied membership with the Rebel Legion, the applicant will receive an email from the head LCJ overseeing the judging of the costume. The denial email will contain reasons for the denial and (if applicable) a list of modifications that are required for costume approval. If an applicant wishes to appeal a request for modification(s) or a denial they should send email to The Legion Membership Officer at email@example.com. The Legion Membership Officer has final say over approvals and appeals. All appeals must be acknowledged within 10 days and a ruling made within 10 days.
All disputes between applicants and LCJs (with respect to decisions made by the LCJ) is to be evaluated and handled by the LMO. In this respect, the LMO’s decision on membership should be considered final. However, if an Applicant questions the LMO’s decision, he/she can request a review of this decision by the Legion Administrative Council (LAC). Applicants must present evidence supporting their reason for the dispute. Photos of previously approved costumes in the Rebel Legion are not considered valid evidence. Decisions on Rebel Legion Membership by the LAC (in such a dispute) are final.
If a Base/Outpost Commanding Officer believes an approved costume in their base/outpost does not meet the costume requirements under which it was originally judged, they may request that the LCJ or LMO rejudge the costume. CO/OCO should contact member with costume concerns first. If the member believes that the CO/OCO’s opinion of the costume is in error or they do not make the changes, they should be notified when the request is made for official rejudging. Any such request must include the specific concerns with the costume. Reasons that a costume may require rejudging include but are not limited to: disrepair, no longer fits member, member no longer owns costume, fabric improperly represented by submission photos, and/or details relevant to the requirements improperly represented in submission photos.
If the Legion Membership Officer (LMO), believes a previously approved costume does not meet expectations, they may request that the costume be rejudged. The LMO must contact the members BCO and may also contact the member with specific concerns about the costume. Reasons that a costume may require rejudging include but are not limited to: disrepair, improper representation compared to the costume standards under which it was admitted, does not meet expected appearance, quality or workmanship concerns, no longer fits member, member no longer owns costume, fabric improperly represented by submission photos, and/or details relevant to standards improperly represented in submission photos.
If the LCJ/LMO judges the costume to no longer meet current requirements the member will have 3 months to make appropriate changes or the costume will be removed from the member’s roster. Until the changes are made the costume may not be eligible for some trooping events. If the member only has one Rebel Legion approved costume, their membership status may be changed to Reserve during the three month grace period to make requested changes. If the member has a formerly approved “informal” costume the member may have this costume judged for Rebel Legion membership. If the previously approved “informal” costume meets the current requirements for Rebel Legion membership, then the Rebel Legion member’s status would remain unchanged. .
- Materials for the costume must look similar to items in the costume’s source/reference. Materials and craftsmanship must be of a professional quality.
- A costume cannot simply be a collection of found clothing (i.e. a bathrobe and a karate uniform does not qualify as a Jedi costume).
- The costume should look professional and be clean and in good condition (with weathering/wear only where appropriate).
Costumes can be removed from the website under the following conditions:
- Member requests that costume be removed.
- Member submits updated/new picture of costume and old picture is removed.
- It is discovered that the member was a minor at the time of membership and lied about his/her age in order to gain membership. (See Article VII: Disciplinary Actions)
- It is discovered that the member manipulated the photo in any way (other then red-eye removal) in order to gain membership.
- It is discovered that the member does not actually own a costume but borrowed or rented one in order to gain membership.
- Members with only informal costumes that were approved before June 27, 2014 need to meet the basic requirements for Rebel Legion membership, within six months of this date to retain full Rebel Legion membership status. If members are unable to meet this basic requirement they are then moved to a forum user permissions and costume(s) to the Base Archive members’ picture area until this requirement is met. (See Article I and in Article II, Section 4 for details.)
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Article III: Offices
Two forms of offices exist within The Rebel Legion: Command and Administrative. Both of these offices exist to perform prescribed duties associated with the daily operations of The Rebel Legion. The combination of these offices exist as The Legion Administrative Council and The Rebel Command Council.
Command Offices exist to oversee the daily local operations of The Rebel Legion at the Base level.
Administrative Offices exist to oversee the daily administrative operations of The Rebel Legion on a global level.
Council Offices exist as the voting body elected by the membership for representation in all matters of policy and procedure within The Rebel Legion. These are known as The Legion Administrative Council and The Rebel Command Council.
A. Command Staff
Base Commanding Officer (BCO, CO)
Outpost Commanding Officer (OCO)
- Must be responsible for the organization of all official Rebel Legion events taking place within the geographical territory of his/her Base/Outpost proper, or coordinate with Base/Outpost members to organize specific events. Base/Outpost members can organize specific regional events and/or requested costume appearances within the Base/Outpost, provided they inform the CO/OCO. If any individual member is invited to, or notified of an event where Rebel member(s) are requested, the member needs to make their CO/OCO aware of the event, if it has not been posted to the appropriate forum. The CO/OCO is responsible for making sure the event is appropriate for the Legion, that LFL guidelines are followed, and that our image and reputation will in no way be damaged. The CO/OCO may reject or cancel an event if it is inappropriate. The CO/OCO may delegate event planning to regional members of their Base/Outpost, as needed.
- Represent his/her Base/Outpost members in the Legion Command Council where club policy is discussed and voted on.
- Appoint an Executive Officer (XO), to serve as second-in-command within the Base/Outpost. The XO can be appointed or removed/replaced as needed, without having to wait for annual election cycle.
- Organize his/her Base/Outpost by appointing an administrative staff to handle the Base/Outpost website, logo creation, public relations, communication, and enforcement of Rebel Legion policies.
- Must keep in touch with all members of his/her Base, either personally or through an intermediary, and build good relations and good morale among all members.
- They are responsible for requests for removal from the Legion within their Base/Outpost and communicating such requests to the Legion Membership Officer (LMO).
- The CO/OCO must keep track of current personal contact information for all members in his/her Base/Outpost and perform an annual census in January to account for members in his/her Base/Outpost and update all contact information. They are responsible for making sure that members who have moved into their Base/Outpost get their contact information transferred and updated. This may be done in concert with the Base Membership Officer/Outpost Membership Officer. Contact information should include the following: Member’s name, name on the RL site, city/state/province/country/zip, email address, and if the member permits telephone number. All contact information is kept strictly confidential and is not to be given out to anyone without permission of the member.
- The CO/OCO is required to stay abreast on the activities and interests of his/her members. This includes communicating with his/her members, regularly posting and reading the sub-unit’s forum on the RL forum, updating the News and Events section of the RL website, and act as a moderator on the RL Base/ Outpost forum.
- The CO/OCO resolves disputes internal to the Base and make all potential problems known to the Captain of the Guard/ Legion Command Council.
- The CO/OCO performs his/her duties in a professional and levelheaded manner befitting an officer.
- A CO/OCO, or any of his/her staff, may not give special titles to any non-members, with the exception of the Base/Outpost Webmaster.
- They may add additional rules and regulations as well as create new offices so long as none of the Legion’s policies are violated.
- A CO/OCO may create and sell merchandise for their base/outpost, provided they follow the Legion’s guidelines for merchandise. (See Article IX: Merchandise & Promotional Standards)
- A BCO/BXO and or OCO/OXO must have completed 1 year of Legion membership, at the time of nomination, in order to run for this office. This does not apply during the formation of a new Base or Outpost. Once a new Base or Outpost has completed their probation time, the BCO/BXO or OCO/OXO must meet this requirement.
Base/Outpost Executive Officer (XO/BXO/OXO)
The Base or Outpost Commander appoints and defines the duties of an Executive Officer. In most cases an Executive Officer helps lighten the Commander’s load by taking care of some of their duties and filling in for the CO when they are unavailable. In the event that the CO steps down from a specific Base/Outpost the XO assumes the role of CO. There is only one XO per Base. The XO can also serve as a Regional Captain, if no Regional Captain is available. An XO may be put in charge of a specific aspect of running the Base/Outpost such as coordinating fund raisers, handling the development and sale of merchandise, and developing the website.
The Base/Outpost CO/OCO defines the role of Regional Captain(s). Regional Captains function as event organizers for their state, province, or other geographic area. Regional Captains assist the Base/Outpost Command in the organization of events within their region of the Base/Outpost. The RC will serve as the primary contact between the Event Representative and Rebel Legion, or act as liaison between other members and Base/Outpost Command for the events they organize within the region. RCs and/or non-titled members can organize specific regional events and/or requested costume appearances within the Base/Outpost, provided they inform the CO/OCO.
Regional Captains are appointed by the CO/OCO, or can be elected by simple majority/plurality vote if the Base/Outpost chooses to do that. RCs are not required for a Base/Outpost and a CO/OCO may appoint as many RCs as needed to meet the needs of the geographical region. Additional RCs may be appointed/elected and existing Captains replaced as needed, without having to wait for annual election cycle.
Base/Outpost Membership Officer (BMO/OMO)
The Base/Outpost Commanding Officer appoints the BMO/OMO for their Base/Outpost. BMO/OMOs are not required for a Base/Outpost and a Commanding Officer may appoint as many BMO/OMOs as needed to meet the needs of the geographical region. Additional BMO/OMOs may be appointed and existing BMO/OMOs replaced as needed, without having to wait for annual election cycle.
The Base/Outpost Membership Officer (BMO/OMO) may act as a costuming resource for members of the Base/Outpost. The BMO/OMO should have a working knowledge of the Rebel Legion forums, location of the Costuming Standards, and ability to find answers to questions that members may have about creating or finding costume parts. The BMO/OMO may also act as an intermediary with the Legion Costume Judges (LCJs) to assist in interpreting any costume issues that may arise, or assisting the costumer in finding the proper parts/materials to make their costume approvable according to the Rebel Legion Costuming Standards. If the BCO/OCO elects not to have a BMO/OMO, they or their BXO/OXO may take on these duties.
The Base/Outpost Membership Officer (BMO/OMO) is responsible, if designated by the BCO/OCO or along with the BCO/OCO, to have all contact information for all members in their Base/Outpost. Contact information should include the following: Member’s name, name on the RL site, address, current email, telephone number (if the member permits), and all current, approved costumes the member owns. [All contact information is kept strictly confidential and is not to be given out to anyone without permission of the member.]
The Base/Outpost Membership Officer (BMO/OMO) may have other duties assigned by their BCO/OXO that pertain to the upkeep of the Base/Outpost. These may include but are not limited to assisting with Base/Outpost website maintenance, event coordination, and member recruitment.
The Base/Outpost Webmaster is responsible for the design, content, and maintenance of a Base or Outpost’s website. He/she must also work with the Legion Webmaster to ensure that content on both sites is kept up to date. If no full member of the Unit is available or skilled enough to create and maintain a website for the Unit, the command may seek a Webmaster from other sources.
The Base/Outpost Translator is responsible for helping the unit’s command staff translate materials, announcements, emails and rules into locally spoken languages. They will also serve on the Legion Translator Team to assist the Legion officers. Translators are appointed by the CO/OCO. Translators are not required for a Base/Outpost and a CO/OCO may appoint as many Translators as needed to meet the needs of the geographical region. Additional Translators may be appointed and existing Translators replaced as needed, without having to wait for annual election cycle.
If no full member of the unit is available or skilled enough, the command may seek a Translator from other sources. If people from outside the club are selected, they must register with the Legion website to be given access to the Translators forum.
B. Administrative Staff
Legion Commander (LCO)
The head of The Rebel Legion is the Legion Commander who is elected from the membership. The LCO serves as the figurehead and spokesperson of the Legion. He/She is the primary point of contact for Lucasfilm, all Star Wars fan and costume clubs, and the public. The LCO is responsible for the overall vision and direction of the club. They look ahead towards the future of the club while delegating the details to Administrative Staff, Command Staff, and Members. The Legion Commander operates as the top policy maker and administrator for the club. The LCO appoints a Legion Executive Officer (LXO) and Administrative Staff to help him/her with every aspect of running the club, however these administrative staff appointments may not supersede the authority of elected positions of the Rebel Legion without a majority vote of the Rebel Command Council. Working with the LXO and Administrative staff, the LCO represents the club as a whole, formulates policies to be reviewed and approved by The Legion Command Council, moderates the Council, helps with the induction of new units, helps with the induction of new components to the club, reviews merchandising, and organizes partnerships with outside organizations. For disciplinary actions, the LCO acts as judge while The Rebel Command Council functions as the jury.
Legion Executive Officer (LXO)
The Legion Executive Officer is an adviser and assistant to the LCO, and helps carry out his or her duties. The LXO assumes the responsibility of the LCO when he/she is absent. The LXO is appointed by the LCO and approved by The Legion Command Council. The LXO reports directly to the LCO on all issues of consequence and can serve as a liaison for the LCO. The LXO does not hold an office within The Legion Administrative Council and The Rebel Command Council except as an adviser/observer and has no voting authority beyond that of an ordinary member. The Legion Executive Officer must hold no other elected or appointed position from any other Legion position, Detachment and/or Unit position(s) for the duration of their term. The LXO may be asked to serve as interim COG during trials where the COG is unavailable or finds themselves unable to be impartial.
The Captain of the Guard (COG)
The Captain of the Guard serves to maintain order in the Legion. The COG is an expert/adviser on The Rebel Legion Charter and is responsible for the update and amendments to The Charter.The COG makes sure the Charter is followed by all members and that all Legion Officers (Administrative and Command) do not abuse their authority They also serve as an adviser/observer during disciplinary action hearings. The COG assists Base personnel with procedural matters, ensuring the accused has a fair trial, and assessing the prescribed penalty for fairness and consistency with other Bases. The COG also makes sure the hearing is properly documented, and files a copy of the disciplinary action hearing at the Legion level for the purpose of review and any subsequent appeals. He/she monitors the official Legion map for accuracy and completeness, taking into account all Base/Outpost boundaries, and arbitrates all territorial disputes. He/she reviews all applications for new Bases and Outposts ensuring that the requirements are met, and that the territory described is well defined and does not infringe on existing Base/Outpost boundaries.And he/she oversees all Legion level elections (and where asked, Base elections), by enforcing any campaigning policies prior to the elections, setting up and monitoring the poll, and certifying the results.The COG will act as an impartial party/arbitrator in the event of a Vote of No Confidence matters and when conflicts require such a positionThe COG does not hold an office within The Legion Administrative Council or The Rebel Command Council except as an adviser/observer and has no voting authority beyond that of an ordinary member. The Captain of the Guard must hold no other elected or appointed position from any other Legion position, Detachment and/or Unit position(s) for the duration of their term.. The Legion Administrative Council will seek candidate(s)for the office from the active Legion membership, then recommend a candidate to the Rebel Command Council for confirmation. The Captain of the Guard must be confirmed by a simple majority/plurality vote of The Rebel Legion Base and Outpost Commanding Officers. (Please see Article V: Elections and Voting) In the event the COG becomes unavailable for duty, The Legion Executive Officer is designated as acting COG until the completion of an election of a new COG.
Legion Membership Officer (LMO)
The Legion Membership Officer is a non-voting member of the LAC who oversees the Legion Costume Judges (LCJ), handles all appeals for denied costume/membership applications, and advises the Legion Administrative Council on membership issues and changes he/she feels are needed. The LMO, along with the LCJ’s and Costume Requirements (CRL) Committee, writes and updates the costumes requirements (CRL’s) for Rebel costumes on the RL website. The LMO is responsible for finding new and existing costume and prop-making tutorials on the web and adding them to our costuming section. The LMO must have assembled more than one Rebel Legion approved costume, and must have Photoshop skills. The Legion Membership Officer cannot in addition to holding the LMO office, hold the office of a Legion Costume Judge for a particular costume category. It is recommended that the LMO have prior LCJ or LMO experience, some type of leadership/management experience, and be able to maintain a calm, professional attitude. The LMO will only judge costumes for LCJs in costume categories where there is only one LCJ. New costume submissions for the LMO will be judged by the LCJ for that costume category. If there is a dispute over the judgment, the COG will mediate a decision between the LCJ and LMO.
As the head of the Legion Costume Judge team, the Legion Membership Officer (who has access to all costume applications) will be forwarded copies of emails between the Legion Costume Judges (LCJs) and applicants where the Rebel Legion email system is used, in order to mediate disputes on rulings/decisions of costume applications that occur between Base/Outpost Command Units (BCO/OCO, BXO/OXO, BMO,OMO) and the LCJs.
The office of LMO is appointed by The Legion Administrative Council. The LMO must be selected/re-appointed each time a new Legion Administrative Council is seated, by a simple majority/plurality vote of the Legion Administrative Council. The standing LMO will remain in office until the conclusion of the LMO selection process, with a one week window to transfer responsibilities to the incoming LMO. The COG will oversee the LMO selection process and any polls and emails needed. The LCO will seek volunteers for LMO from the active Legion membership, the search will remain open for a minimum of seven (7) days. All candidate(s) will then have a one-week (7-day) Q&A session with the Legion Administrative Council and Legion Costuming Judges.
In the event the LMO becomes unavailable for duty, The Legion Commanding Officer will designate an interim LMO until the selection of a new LMO is completed.
Legion Costume Judge (LCJ)
The Legion Costume Judge is a member of the Legion known for the skill and knowledge of a particular costume and/or costume category. LCJ’s must have assembled one or more Rebel Legion approved costumes in their category. Those costumes should be exceptional and exceed the minimum requirements. A LCJ may be considered an expert for a costume or a particular costume category. The LCJ may be the Detachment CO or Detachment XO from a specific costume Detachment. The LCJ should have pictures, sources, tutorials, and web links associated with their costume category. The LCJ’s assist the LMO in writing and updating the costumes requirements (CRL’s), and for helping the LMO with pictures, sources, tutorials, and web links for their costume category.
When new memberships and costumes are submitted to the Legion, the accuracy, quality and appropriateness of the costume is judged by a LCJ for approval for Rebel Legion membership. LCJs can not review their own costume(s) for approval. Another LCJ from that costume’s category must handle the approval and then notify the LMO they have approved it. If an LCJ is the only one in his/her category, then the LMO will handle the approval. LCJs cannot be head judge or approve costumes from their Base/Outpost. The LCJ must also be dispassionate, have a lot of patience, and be able to maintain a calm, professional attitude at all times. They must have very good communications skills. They must also be able to take hate-filled messages and flames from denied members and be able to respond professionally and calmly. No sarcasm or counter-flaming. When they deny an application, they need to write it in the least offensive language possible. This is best done by praising what is done well on their costume, and then listing what items prevented the costume from passing the costume requirements (CRL). The LCJ should include suggestions and tips on how to improve the costume. The CO, XO and BMO/OMO (if applicable for the Unit) will be notified of the status of costume applications processed for their Base/Outpost. They should link our Costume Requirements (CRL), forums topics, tutorials, pictures, sources, and even the profiles of those who have completed the costume. They are appointed by the Legion Membership Officer in conjunction with the Legion Administrative Council.
In the event a LCJ becomes unavailable for duty, the LMO may appoint another LCJ to cover their responsibilities until the selection of a new LCJ is complete.
Legion Webmaster (LW)
The Legion Webmaster is responsible for the development and maintenance of the club’s website, repairing bugs and implementing new features. They are also responsible for helping Base/Outpost Webmasters build their own websites and making sure that content on both the main site and the Base/Outpost websites is kept in sync. The Legion Webmaster may select other members to assist in them in their duties.
This office is an “at will” office. The LW reports directly to the Legion Administrative Council. In the event the LW becomes unavailable for duty, The Legion Commanding Officer will designate an interim LW until the selection of a new LW is complete. The LCO will seek volunteers for LW from the active Legion membership, the search will remain open for a minimum of seven (7) days. All candidate(s) will then have a one-week (7-day) Q&A session with the Legion Administrative Council.
Legion Merchandise Officer (MO)
The merchandise officer will record and monitor all merchandising and fund-raising done for the Legion. They will be responsible for making sure that copyrights are not flagrantly violated or that funds are not misused. The MO should also maintain a list of vendors and suppliers who can produce various items. They will moderate all merchandise forums on the website.
The office of MO is appointed by The Legion Administrative Council. The MO must be selected/re-appointed each time a new Legion Administrative Council is seated, by a simple majority/plurality vote of the Legion Administrative Council. The standing MO will remain in office until the conclusion of the MO selection process. The COG will oversee the MO selection process and any polls and emails needed. The LCO will seek volunteers for MO from the active Legion membership, the search will remain open for a minimum of seven (7) days. All candidate(s) will then have a one-week (7-day) Q&A session with the Legion Administrative Council.
In the event the MO becomes unavailable for duty, The Legion Commanding Officer will designate an interim MO until the selection of a new MO is completed.
Legion Public Relations Officer (LPRO)
This person is responsible for preparing and cataloging promotional material; overseeing all Public Relation Teams; approving new promotional materials; answering questions from the public and the membership; and any other duties assigned to them by the Legion Administrative Council.
The office of LPRO is appointed by The Legion Administrative Council. The LPRO must be selected/re-appointed each time a new Legion Administrative Council is seated, by a simple majority/plurality vote of the Legion Administrative Council. The standing LPRO will remain in office until the conclusion of the LPRO selection process. The COG will oversee the LPRO selection process and any polls and emails needed. The LCO will seek volunteers for LPRO from the active Legion membership, the search will remain open for a minimum of seven (7) days. All candidate(s) will then have a one-week (7-day) Q&A session with the Legion Administrative Council.
In the event the LPRO becomes unavailable for duty, The Legion Commanding Officer will designate an interim LPRO until the selection of a new LPRO is completed.
Base Command Liaison (BCL)
The Base Command Liaison (BCL) is a voting member of the Legion Administrative Council (LAC) and a serving B/OCO. They must have 2 or more years of active membership, and one full-term experience in at least one elected Legion position or at least 10 consecutive months in the same appointed Legion position in order to run for this office.
The BCL role is to act as a link between LAC and Base/Outpost Command staff and take any issues to LAC for discussion (and vice versa). As well as duties covered under Legion Administrative Council (Article III: Offices, section C), extra duties are allocated by the current serving LCO, but specific BCL tasks will include, but are not limited to: overseeing new Base/Outpost applications; being a first point of contact for any Base/Outpost issues; administrative tasks such as running annual elections for an allocated area; reminding Base/Outpost staff of annual tasks such as the census and elections..
C. Council Offices
Legion Administrative Council
The Legion Administrative Council (Legion Council) is a body of seven officers. The Legion Commander is considered a member of the council. Five council members are elected from the main membership. The seventh council member is elected as a Base/Outpost representative by the Base/Outpost commanders. The Legion Executive Officer, Captain of the Guard, and LMO do not hold an office on The Legion Administrative Council. However, the LXO and COG act as observers/advisers with no voting privileges beyond that of ordinary members. The Legion Administrative Council advises and assists the Legion Commanders and Base/Outpost Command staff, as well as vote on an all issues. They must have 2 or more years of active membership, and one full-term experience in at least one elected Legion position or at least 10 consecutive months in the same appointed Legion position in order to run for this office. Positions that qualify are: LCO/LXO, Legion Administrative Council member, COG, BCO/BXO, OCO/OXO, DCO/DXO, LMO, LPRO, MO, WM, LCJ. (Time as an assistant or interim officer does not count.) The LCO may also assign them to other duties based on their areas of expertise. The Legion Administrative Council will be responsible for writing a quarterly summary of the Council’s private discussions and decisions and posting those for the membership to read.
Rebel Command Council
The Rebel Command Council is made of the five Administrative Council members combined with the Commanding Officer from each Base and Outpost in the Legion, who acts as a representative of his/her members and voices their concerns. The Legion Executive Officer and The Captain of the Guard do not hold an office on The Rebel Command Council. However, the LXO and COG act as observers/advisers with no voting privileges beyond that of ordinary members. The Rebel Command Council is responsible for voting on all policies and issues that may come up. In discussions, the Legion Administrative Council should do it’s best to represent the minority voice to help balance the majority that the Base/Outpost Commanders will represent.
D. Detachment Offices
Detachment offices exist for leadership related to a specific costumed detachment. These Offices fall under The Legion Administrative Council and The Rebel Command Council. Detachment Officers do not receive any special powers or duties except those of leadership roles within their specific detachment. They do not form Rebel Legion policy. The purpose of these offices is as an advisory body to the Rebel Legion Council in regard to their specific costumed detachment.
Commonly used Titles recognized within the Rebel Legion
- LCO: Legion Commander
- LXO: Legion Executive Officer
- COG: Captain of the Guard
- LMO: Legion Membership Officer
- LCJ: Legion Costume Judge
- MO: Legion Merchandise Officer
- LW: Legion Webmaster
- LPRO: Legion Public Relations Officer
- CO: Base Commanding Officer
- XO: Base Executive Officer
- RC: Regional Captain
- BMO: Base Membership Officer
- LC: Legion Administrative Council (Legion Council)
- RC: Rebel Command Council (Rebel Council)
- DCO: Detachment Commanding Officer
- DXO: Detachment Executive Officer
Article IV: Organization
The Rebel Legion is an international club administered by the Legion Commanding Officer (LCO), Legion Executive Officer (LXO) and Legion Council (LC) but it recognizes that most activities will be on the local level. For this reason, the Legion is divided into Units to foster local identity and to encourage teamwork and fraternity. No Unit shall create rules or policies that are in direct contradiction to, or supersede the Rebel Legion Charter. The Captain of the Guard (COG) maintains the current list of Units as well as information on the boundaries between them.
Bases are the largest units within The Rebel Legion. Bases cover large distinctive regions, which host unique geography, language, borders, or other distinguishing characteristics. Each Base is essentially a hub of Legion activity and made up of the Legion members who often work and attend events together. These members encompass the region in which they are active. The Base Commander acts as the primary contact person for his/her region, and ultimately coordinates Base activity and organization. A Base must have at least 12 members.
All Base Commanders must conduct an annual census starting January 1st and to be completed by January 31st of the same year. During this census the Base CO (or designee) must produce a complete list of all active members. (See Article I: Membership Requirements) All members must submit the following current contact information to their CO or designee:
- name on the RL site
- email address
- if the member permits, telephone number
Any members not accounted for by April 1st after the census in January will be moved to an Inactive/Reserve status and their costume pictures moved to the Rebel Legion Inactive/Reserve Database Area. If a member is not accounted for in two consecutive censuses they will be placed in the Rebel Legion Database Archive Area.
New Bases may be formed for a number of reasons. One common cause for a new Base is when at least 12 members appear in a region in which no Base currently exists. Or an existing Base may become too cumbersome for a single Base Commander and their Regional Captain(s) to organize, due to large geographic area covered and long commute times to events. In this case a section of the Base can consider splitting from the main Base, to better address local activities. Other reasons for Base formation may also exist, but splitting a Base as a form of conflict resolution is not encouraged.
Each application, for the formation of a new Base, will be carefully weighed by the Legion Council, and the Command staff of the existing Base (if splitting from existing base). The strength of the reasoning given in the application will be compared with the added bureaucracy of an additional Unit to determine the necessity of the new Base/outpost.
Any member residing in a territory not covered by an existing Unit will be considered member of The Outer Rim. If 3 or more members live in distinctive region of the Outer Rim, an Outpost can be formed. New Outpost should not be formed within the borders of an existing Base or Outpost, members should wait for the 15 minimum to form a new Base. Base COs are encouraged to utilize Regional Captain(s). But if extreme geographical isolation and/or language differences exist within existing Base or Outpost, special exception for Outpost formation could requested by CO of existing Base/Outpost along with the potentional new Outpost 3(or more) members.
From the pool of countries in The Outer Rim, it is recommended that new Outposts only cover a single Country. Multiple Outpost, per Country, can be considered if different regions of the country have different native language(s).
Activation of New Bases/Outposts
Members wishing to form a new Unit (Base/Outpost) must inform their current Base CO and every member in the proposed new Base, and the Legion Membership Officer of their desire. All members in the proposed new Base must be given an equal opportunity to be a part of the discussion to form a Base and choose its name, logo and officers. These discussions must take place on the Rebel Legion forum, in a discussion forum requested by the Legion Membership Officer. Changes can be made to the logo anytime by a majority vote by the base/ outpost members. Logo changes must be approved by the MO and the LAC.
Members of the Outer Rim wishing to form a new Outpost must inform the Legion Membership Officer of their desire, and every potential member in the proposed new Outpost. All members in the proposed new Outpost must be given an equal opportunity to be a part of the discussion to form an Outpost and choose its name, logo and officers. These discussions must take place on the Rebel Legion forum, in a discussion forum requested by the Legion Membership Officer.
Applicants must complete a Base/Outpost Application Form for activation. The application form will list their proposed new Base/outpost name, roster of members from the Rebel Legion main membership roster, territorial boundaries, and a brief statement of purpose outlining the reasons for their Base/Outpost to be formed. The application form must also list the Base’s/Outpost’s chosen Commanding Officer (CO) and any administrative staff in accordance with Article III: Offices. These offices must be the same as chosen by the membership in the discussion forum on the Rebel Legion boards. (See Article III: Offices)in accordance with (See Article III: Offices).
New Bases/Outposts will be placed on 1-year probation, in which they may develop a logo & may form detachments units if they have the required number of members for each detachment unit, but no Rebel Legion entity may produce any merchandise (patches, pins, coins, etc.) with that logo or their base logo. For the 1st 6 months, the new Bases/Outposts should use the Rebel Legion logo on their promotional material. After 6 months, new Bases/Outposts can create and/or purchase promotional materials (banners, business cards, flyers) with their logo; in order to promote their local unit and the Legion.
If at the end of 1 year The Legion Council determines that the Base/Outpost is not functioning as a Unit, the Base will be dissolved and members returned to the Base they split from, or absorbed into another Unit that is located near by. Dissolved Outpost’s members will be returned to The Outer Rim, or absorbed into another Unit that is located near by.
Dissolution or absorption is at the discretion of The Legion Administrative Council.
Factors that the Legion Council will consider in passing a Unit from probation include: attendance at or creation of local events; growth in memberships; established lines of communication between the Unit members themselves and with sister groups.
C. Unit Affiliation
Member affiliation in a Base or Outpost is normally based upon geographical boundaries and the member’s primary residence. However an exception to be Adopted or Retained by a different Unit can be requested by a member under unique/special circumstances only, and then approved by the Commanding Officers of each Unit. If the Commanders of the Units can not come to agreement, the Captain of the Guard. (COG) will provide binding arbitration. Once the Commanding Officers of each Unit approve the exemption, the Legion Membership Officer (LMO) and COG must sign off on the Approval. If there is deadlock on the sign off the Legion Commanding Officer(LCO) will break the deadlock with their decision. If an exemption is denied, the member may not apply for another exemption for a full year from the denial. A copy of denial, or the approval by both Commanders, and sign off by LMO and COG (and LCO if needed), will be filled with LMO and COG. Exemptions can not be requested by a block of members, each individual member must request a exemption separately and cite their own unique/special circumstances. If Unit Affiliation is approved and signed off, the member becomes a full voting member of the Unit. (See Article V: Elections & Voting for geographical restrictions for Commander of a Unit).
Adoption: An Active member can request to be placed in a neighboring Unit if they have unique/special circumstances and it is more feasible to regularly attend events with that neighboring Unit. If approval and sign off is received the member may switch affiliations. A member must troop, in a Rebel Legion approved costume that is listed in the member’s profile, at least one event per Census year in their adopted Unit’s territory. If member does not have one troop in their adopted Unit’s territory per Census year, member must return to their geographical Unit.
An Inactive member must remain in their geographic Unit and member can not request adoption by a new Unit until they return to Active status by completing one troop, in a Rebel Legion approved costume that listed in the member’s profile, in the adopting Unit’s territory.
Retain Original: If an Active member changes primary residence, or if the Base splits into two or more Bases, the Commander or LMO should move the member’s profile to the appropriate geographical Unit.
However, if Active member wishes to remain in their original Unit, they must receive approval and sign off. A member must troop in a Rebel Legion approved costume that listed in the member’s profile at least one event per Census year in their original Unit’s territory. If member does not have one troop in their original Unit’s territory per Census year, member must be transferred to their appropriate geographical Unit.
An Inactive member that changes primary residence must be transferred to their appropriate geographic Unit (if the new address is known) and member can not request return to original Unit until they return to Active status by completing one troop, in a Rebel Legion approved costume that listed in the member’s profile, in the original Unit’s territory.
Given the diversity of costumes within The Rebel Legion, special theme units may be created to improve the quality and awareness of a specific costume category in the Star Wars universe, and provide a cohesive group of individuals who enjoy a particular costume category. These special theme units are called Detachments and lie outside the rank and the voting hierarchy of the club. (An example of a Detachment within the Rebel Legion is the all Rebel Pilot group called Rebel Legion Starfighter Command (RLSC).) There must be 20 members to form a Detachment. The Legion Administrative Council by majority vote will approve all Detachments within The Rebel Legion.
To form a Detachment, applicants must first complete a Detachment Application Form. If the proposed detachment receives temporary approval from the Legion Administrative Council they can continue developing all required aspects of a Detachment. Development of a new Detachment must be done in the costume area that the Detachment will serve, must involve all active members wishing to be a part of the new Detachment, and be done by open vote. Before formal approval is granted by Legion Administrative Council and the Detachment made official – a Detachment name, roster of at least 20 active members from the main Rebel Legion membership, Detachment logo, Detachment Charter, and Detachment CO must be decided on by those wishing to be in the new Detachment.Changes can be made to the logo anytime by a majority vote by the Detachment members. Logo changes must be approved, by the MO, and the LAC.
- The mission and purpose of the Detachments will be as noted but not limited to the following:
- To promote the costumes and their CRL’s throughout the Rebel Legion for their costume category.
- To provide a network for the dissemination of information and resources pertaining to a specific costume category and to be available as a resource to assist new costumers towards the completion of their costumes.
- To maintain and advise the Legion Administrative Council, the Legion Membership Officer and the Base Membership Officers on existing
and future Costume Requirements (CRL’s) within that costume category.
- To provide the Rebel Command Council with qualified candidates for Legion Costume Judge. The DCO and DXO of the Detachment may become LCJ’s or may recommend a qualified candidate for that position. All LCJ’s must be approved by the Legion Membership Officer and Legion Council.
- To help provide a qualified pool of candidates to be available for events need for a specific costume category.
- To promote the creation and continued existence of Base subunits (i.e. squadrons, teams, squads etc.) within the Detachment.
- To promote camaraderie and enjoyment for those members of a costume detachment.
- To be a member of a Detachment, one must be an active full member of The Rebel Legion, and the member must meet the costume requirements set down by the Rebel Legion and the requirements of the Detachment that they wish to join. Any previously approved “informal” costume is not eligible for Detachment membership.
- All Detachments will have a Detachment Commanding Officer (DCO), and a Detachment Executive Officer (DXO). The Detachment may also deem it necessary to appoint other offices for the functioning and administration of such Detachment so long as the Legion’s policies, rules, and regulations are not violated. (i.e. Base Squadron Leaders, Base Wing Leaders, etc…) Offices held at the Base level will need the Base Commanding Officer’s approval.
- All Detachment officers will not receive any special powers or duties. They will not be given access to the RL Command forums, or form Rebel Legion policy. The DCO and DXO will be only granted moderator’s status on the Detachments forum.
- All Detachments will have a charter and are to include the following about the Detachment: a mission, membership requirements, officers, elections, and organization. The Administrative Council must approve all Detachment Charters and any future amendments to them before implementation.
- All Detachment elections will coincide with yearly Rebel Legion elections that take place in September.
- The organizational breakdown for each Detachment can vary depending on the type costume category that the Detachment represents. Therefore, each Detachment may have its own terminology to explain its organizational breakdown. An example would be the following:
All Rebel pilots Legion-wide form a Detachment called Rebel Legion Starfighter Command, all rebel pilots in a particular Base form a Squadron and call it Hawkbat Squadron, a specific type of pilot (X-wing, B-wing, Y-wing, etc…) in that Base squadron can form a Wing from the Base Squadron and call it Omega Wing. This terminology should fit in with the type costumes that make up the Detachment and within the Star Wars universe.
- Rebel Legion members have the option to join any (or multiple) Detachments based on what costumes that member owns. Detachments are a strictly voluntary aspect of Rebel Legion.
Legion Unit Requirements, Responsibilities, and Privileges:
- A Base must have at least 15 members. An Outpost must have at least 5 members. If a region within an existing base is splitting off to form its own base, there must be at least 15 members left in the old base. Forum Users do not count as members.
- All Units of the Legion must have a forum on The Rebel Legion Website. When a new Unit is created, the Legion Webmaster will create a forum for the Unit’s members to post on. The Unit’s Commanding Officer and other staff will be the moderator(s) of that forum.
- A Base Unit that drops below the minimum membership has 1-year grace period to acquire new members to reach the minimum. If a Base still does not meet the minimum, it will be reduced from Base to Outpost. If an Outpost does not meet minimum, it will be dissolved, or members absorbed into another Unit that is located near by. Dissolution or absorption is at the discretion of The Legion Council.
- Any official membership rosters may not list anyone who is not a registered member of The Rebel Legion. A person cannot become a member of a Unit without being a member of the entire Legion. Forum Users are considered non-members and may not be listed on any membership rosters.
- A Unit may not bar, prevent, or otherwise deter or discourage members of other fan clubs from joining the Rebel Legion, or Legion members from joining other fan clubs.
- New Units cannot be created without the consent and approval of The Legion Administrative Council.
- A Unit may appoint additional staff and rules so long as the Legion’s policies, rules, and regulations are not violated.
- A Unit must adhere to and enforce the Legion’s rules, policies, and regulations and uphold the family friendly image of the group.
- A Unit must remain independent of other fan clubs and organizations other than the Rebel Legion. They may share resources, knowledge, and members with other groups and are welcome and encouraged to work side by side with other groups at events, but the Unit itself may not become the property of any club or organization other the Rebel Legion.
- A Unit (not on probation) may create its own merchandise, provided it follows the Legion’s merchandising rules. (See Article IX: Merchandising & Promotional Standards)
- All Units, Bases, Outposts, or Detachments are encouraged to create their own website to promote their organization and provide communication. All Rebel Legion websites must be family friendly.
- Off-site websites and forums used for base/outpost business are required to be submitted to the Legion Council for inclusion on the Rebel Legion website’s Unit Listings page.Base/Outpost business refers to event and membership coordination as well as discussion of base level decisions/activities.The person responsible for the page must also inform the Legion Council if the website is no longer valid.
- The Legion Council and Captain of the Guard must be permitted “full view” access to off site forums, in accordance with Article VI: Code of Conduct
- A Unit can create its own mailing list, but it must be available to Rebel Legion members only.
Article V: Elections & Voting
The Rebel Legion recognizes a democratic practice in the selection of the leadership roles within its organization. The following is a description of the election and voting procedures to fulfill these offices. All elections for all positions are held once per year. These annual elections are mandatory for every unit within The Rebel Legion.
A. Nominations, Elections, and Voting Procedures for Offices
- The Legion Commander and the three general body members of The Legion Administrative Council are elected into office by simple majority/plurality vote of the entire Legion. A Base Commanding Officer, the fifth member of The Legion Administrative Council, is elected into office by simple majority/plurality vote of all Base/Outpost Commanders.
- The COG must be confirmed/re-confirmed each time a new Rebel Command Council is seated. The standing COG will remain in office until the conclusion of the COG confirmation process. The LCO and Legion Administrative Council will seek volunteers for COG from the active Legion membership, the search will remain open for a minimum of seven (7) days. Fellow, non Legion Administrative Council members, can not nominate a member for COG. The LCO will oversee the COG confirmation process and any polls and email notices needed. The candidate(s) may not campaign for themselves for the post of COG in any way. They may only respond to questions in the Question and Answer (Q&A) phases.Candidate(s) will have a seven (7) day Q&A session with the Legion Administrative Council. During this time a Confirmation forum will be temporarily set up for the Legion Administrative Council, standing COG, and candidate(s) only. At the end of the Q&A session the Legion Administrative Council will hold a simple majority/plurality vote to determine which candidate will be recommended to the Rebel Command Council.After the Legion Administrative Council’s Q&A session, the recommended candidate will have a seven (7) day Q&A session with the Rebel Command Council. During this time the Confirmation forum will be temporarily set up for the Legion Administrative Council, Rebel Command Council, standing COG, and candidate only. The Captain of the Guard must be confirmed by a majority/plurality vote of The Rebel Legion Base and Outpost Commanding Officers. If the Base/Outpost Commanders fail to confirm the nominee, the process will repeat until one is confirmed.
- The Base/Outpost Commanding Officers and Detachment Commanding Officers are all voted on by members of their respective units by simple majority/plurality vote. The Base/Outpost Commanding Officer must be a resident of the respective Base/Outpost’s geographical boundaries. The Detachment Commanding Officer must be a member of the respective Detachment. All other administrative positions in the club are appointed by either The Legion Administrative Council or The Rebel Command Council. (See Article III: Offices) Bases/Outposts and Detachments may hold elections for offices deemed necessary for the function of the Base/Outpost or Detachment.
- The Base Command Liaison will be elected to Legion Administrative Council each time a new Rebel Command Council is seated. The standing Base Command Liaison will remain on the Legion Administrative Council until the conclusion of the Base Command Liaison election process. The Legion Commanding Officer will take nominations from the Legion’s Base and Outpost Commanding Officers for a minimum of seven(7) days. Candidate(s) will have a seven (7) day Q&A session with the Legion’s Base and Outpost Commanding Officers. At the end of the Q&A session the Legion Commanding Officer will hold a simple majority/plurality vote to determine the Base Command Liaison.
- Election nominations begin the second Monday of September (12:01am EST) and concludes after 7 days (Sunday 11:59pm EST). Q&A Begins the Third Monday of September (12:10am EST). The Questions phase ends after 7 days (Sunday 11:59pm EST), while answers may continue for two more days (Closing on Tuesday, 11:59pm EST). Voting begins the 4th Monday of September (12:01am EST). Polls are open for 7 days (Closing the following Sunday at 11:59 pm EST). The new administration takes office the Monday following the close of elections (this may fall on the last Monday of September, or the first Monday of October depending on the Calendar Year).All nominations and voting must be on The Rebel Legion website. Nominations, Question/Answer, and Voting for LCO and Legion Administrative Council Positions will be in the Election Forum. Nominations, Question/Answer, and Voting for Base/Outpost/Detachment COs can be in their respective forum areas. The COG will oversee all election processes. The COG will archive all election results. Every Rebel Legion member with full ACTIVE status may vote. Members that are placed on the RESERVE status may not vote until their status has been reactivated by their Base/Outpost CO. Both ARCHIVE (inactive) members and Forum-users have no voting privileges.
Notice of upcoming elections will be posted on the forums and be sent out by a mass email one week prior to the election by The Captain of the Guard. However, notification of any elections to individual members of a unit is ultimately the job of Base/Outpost/Detachment Commanders and Regional Captains.
- Nominations must be from Active members of the unit. A member may nominate themselves and that will require a second nomination. Standing officers must post their desire to seek another term or decline to seek another term (no response is considered a decline). No second is required for standing officers.
- If no nominations are made for a particular office by 12:00am EST the third Monday of September, then the officers holding these positions will remain in office. If a standing Outpost or Base Commander does not seek another term and no nominations are made for that unit, the XO must accept or decline being promoted to CO. If the XO declines (no response is considered a decline) then the Legion Council is empowered to appoint a new CO or to consider having the unit absorbed into a neighboring unit due to lack of leadership.
- If a member is elected to a position in The Legion Administrative Council they must step down from any other Legion, Detachment and/or Unit position(s). An example would be if a CO of a Base/Outpost is elected as LCO, LXO, COG, or to Legion Council they must step down as CO of their Base/Outpost. The only exceptions are if they are elected as Base Command Liaison of The Legion Administrative Council from all COs (they retain their CO position, but must step down from all other Legion, Detachment and/or Unit position(s)), or are appointed to another office by the LCO.
- In the event of a tie in an election for a Base/Outpost Commanding Officer, The Legion Commanding Officer, or a Legion Administrative Council member, The Captain of the Guard will administer another election running for one week after the first. If there is another tie for the Base/Outpost CO position then the COG will administer a simple majority/plurality vote from members of The Legion Administrative Council to decide on the position in question. If there is another tie for either LCO or Legion Council position then the COG will administer a simple majority/plurality vote from all Base/Outpost COs to decide on the position in question.
B. Voting Procedures/Concerns for Other Circumstances
- Issues concerning The Rebel Legion policy and procedure may be voted upon by The Rebel Command Council. A call to vote will require any three Council members to request the vote. Following this, the Council members will have one week to cast their votes via online poll. Each member of the Council holds one vote. Calls to vote can be on any topic except removing or replacing office-holders.
- In the event any Commanding Officer in any unit is unable to continue in their office, The Executive Officer will assume the role of Commanding Officer and appoint a new XO. If both the CO and XO resign, the Captain of the Guard will administer an election for a new CO and will assume the role of commander for that unit until the election is completed.
- In the event a member of Legion Administrative Council becomes unavailable for duty, The Legion Executive Officer will temporarily take their office until the completion of an election of a replacement. A determination of inability to serve may be deduced from either voluntary self-removal or a period of 30 days of unresponsiveness in office.
- In the event The Legion Commanding Officer becomes unavailable for duty, The Legion Executive Officer is promoted to the role of LCO and appoints a new LXO. If both LCO and LXO are not in office, the COG is designated as acting LCO until the completion of an election for a new LCO. A determination of inability to serve may be deduced from either voluntary self-removal or a period of 30 days of unresponsiveness in office.
- If a member of a unit suspects that an election held in their unit is not a fair election or is in violation of any Rebel Legion policy they may appeal to the Captain of the Guard, who may intervene to make sure the election is run in a fair manner.
- Procedures for Votes of No Confidence are found in [url=#8]Article VII Disciplinary Actions.
- When a transfer of power occurs to new command staff, whether that be at the administrative, base/outpost, or detachment level, any materials, both actual and virtual, that are related to that level should be transferred to the new command staff, including but not limited to websites/ domains, banners, and convention materials.
- During the month of September when elections are conducted, applications for new membership to the Rebel Legion will be reviewed and judged but all activation of new memberships will be delayed until after elections have concluded. Existing members submitting new costumes will be judged as usual.
All potential members that submit applications during this time will be notified of the mandatory delay of membership approval. Potential members may contact their local BCO/OCO to request permission to participate at events in September.
In the event of a special election for a legion level, base or detachment, the policy of not adding new members to said unit will apply. Only current, active members will be allowed to vote.
C. Charter Amendment Proposals
- Any active member (including officers and Review Committee members) may submit proposals for changes to the Legion Charter. Proposals may be submitted in writing to the Legion Executive Officer at any time of the year, except during annual elections. Proposals must include the reason(s) why it is thought to be needed and/or how it will improve the Legion overall. Each proposal should be as well written and thought out as the member can make it, and not contain conflicting ideals. Members are responsible for seeking assistance from other members, officers, units, or members of the Charter Amendment Review Committee. It is not the Review Committee’s responsibility to create proposals or amendments.
- The Legion Executive Officer will post all proposals to the Charter Amendment Review forum for the Charter Amendment Review Committee and the Rebel Command Council to discuss for thirty (30 days). At the conclusion of this discussion, the Legion Executive Officer will move the discussion into the Charter Amendment Review Committee’s private forum for their review, edits, and vote. The Charter Amendment Review Committee is responsible for reviewing each proposal in a full and complete manner, deciding if the proposal is logical and deserves to be reviewed by the Legion membership for inclusion in the Charter. The Review Committee may deny proposals for any reason, including but not limited to:
- It does not improve or correct Legion operational issues
- It violates the mission of the Club
- It is not technologically/operationally, feasible
- It is similar to another proposal currently being discussed or voted on
- It differs in different sections that pertain to the same subject
- It alters a section that was changed within the last 6 months
Approved proposals will be sent to the Legion membership for discussion, as outlined in #4 below. If the Committee denies a member’s amendment, the exact comments on the proposed amendment will be forwarded to the member who submitted it. Denied proposals will be put into the Legion’s Charter Amendment forum, along with a generalized description as to why the amendment was denied, for a period of 14 days. During this time, any active member can sign the petition requesting the proposal be brought before the active membership for discussion and vote. A petition to have an amendment brought back requires 35 active members signing it. If the petition does get the required number of active members in the time allowed, and does not violate the list as noted above, then it would be brought before the general membership for discussion. If the amendment does not get the required number of members in the time allowed, then it goes into the Charter Amendment Review Committee’s Archive.
- The Charter Amendment Review Committee will consist of the following:
- The LXO, who is chairperson, moderates discussions, oversees all polls, and cast a tiebreaking vote if needed.
- One active member in the United States. Volunteers will be sought during regular yearly elections. If there is more than one volunteer, a Q&A session will be held, followed by a simple majority/plurality vote of the active Legion members.
- One active member not in the United States. Volunteers will be sought during regular yearly elections. If there is more than one volunteer, a Q&A session will be held, followed by a simple majority/plurality vote of the active Legion members.
- One representative from Base/Outpost Command. This member must be a Base/Outpost CO or XO. Volunteers will be sought following yearly elections. If there is more than one volunteer, a Q&A session will be held, followed by a simple majority/plurality vote of all Base/Outpost COs and XOs.
- One representative for the Detachment COs and LCJs combined. This member must be a Detachment CO or an LCJ. Volunteers will be sought following yearly elections. If there is more than one volunteer, a Q&A session will be held, followed by a simple majority/plurality vote of all Detachment COs and LCJs.
- All members of the Committee must be active members in good standing, with good English skills as that is the language the Charter is written in.
- The COG will oversee the election of Committee members.
- No members of Legion Administrative Council may be on the Committee.
- Members serve a one-year term, and must re-apply for selection every year.
- The COG is an advisor to the Committee only and has no vote in Committee polls.
- The Legion Executive Officer will post all approved proposals in the Legion’s Charter Amendments forum for the active membership to review and discuss for a minimum duration of 2 weeks (14 days). During this discussion period, the text of the amendment may be refined and edited by active Legion members. At the conclusion of the discussion period the Legion Executive Officer will lock the discussion thread. In the Charter Amendment Review Committee’s private forum the Committee will review the discussion to make sure all issues were addressed, requested changes were made, any corresponding sections affected are added to the amendment, and “clean-up” is done. They will also write an unbiased summary of how the amendment will affect the members (ex. pro and con list of the proposed change). This final amendment wording will be posted in a new discussion thread for the active membership to review and request changes to for one week (7 days).
- At the conclusion of the second review period, the Legion Executive Officer will start a poll for the amendment, and send an email to the membership with notice that the poll is opening. Polls will be open for two weeks (14 days). No discussions for amendments can be held during the annual election cycle, however polls for amendments may be in progress. Amendments are passed by simple majority/plurality vote of the membership with no minimums or percents required. Amendments that do not pass may not be voted on again until a substantial change to the text is made.
Article VI: Code of Conduct
The Rebel Legion recognizes that its costumes represent characters from the Star Wars saga, and all members are expected to portray those characters in a tasteful and professional manner any time they are in costume. Membership and costuming is a privilege, not a right. Legion members are expected to be courteous and respectful towards their fellow members, the greater Star Wars community, and the general public. Legion members are also expected to show respect for all users/visitors to the website, respect all opinions of users/visitors to the website, and comply with policies and procedures. Failure to do so may lead to disciplinary action.
- Members must not use foul language, obscene gestures, and the use of alcohol or tobacco is prohibited while in costume and in view of the public, especially children. However, any convention or gathering where adult content is prevalent and/or is not considered an official Rebel Legion event, these standards may be relaxed.
- In accordance with directives from LucasFilm, Ltd., members must not use their Rebel Legion-approved costumes for personal profit, either within or outside of the Rebel Legion. This includes, but is not limited to:-Paid Appearances (which have not been approved by Lucasfilm or their partners)
-Selling photographs featuring a Rebel Legion Costume
-Selling merchandise with photographic reproductions of member in Rebel Legion costume (i.e. t-shirts, messenger bags, or calendars)
-Rent/lease any Rebel Legion approved costumes. Compensation: Members may be compensated by the event host/organizer for out-of-pocket expenses incurred from participation in Rebel Legion events, but this may not exceed their expenditure (including but not limited to water, gas reimbursement, snacks/meals, park passes/entry to events). They may also receive non monetary donations (including but not limited to water, snacks/meals, park passes/entry to events), but these items are for personal use & not to be sold for profit.b. Costume Contests: Entry of Rebel Legion costumes into contests is permitted. Any awards/prizes may be retained, as they are not guaranteed for participation.
c. Television and Film: The Rebel Legion recognizes that members must be paid for select television and film work due to labor laws. It is the responsibility of the production company, not the member, to obtain any necessary permissions to use the Star Wars IP. However, Lucasfilm requests notification from our members regarding any television or film production seeking Star Wars fans as costumed participants.
d. Third Party Sales: If member did not grant permission, unauthorized items sold by a third party do not constitute a personal profit violation.
e. Charity Sales & Projects: The Rebel Legion does not have the authority to approve charity fundraisers outside of legion events/projects. If a member would like to use their costume for a personal charity fundraiser project (ex. selling costume photo prints), they must apply for a letter of agreement through Lucasfilm. An application form may be obtained from the Rebel Legion CO.
- Members must never maliciously disparage any fellow costumer, fellow member of the Rebel Legion, or other costume clubs or their members in public, on the Rebel Legion forums (beyond forum permissions that an Active Member requires) or on websites on the internet that are open to the public. Members may not make disparaging/ malicious attacks on fellow members about Legion business on our sister groups websites and/or social networking/blogging sites.
- While acting as a member of the Rebel Legion, members must not deliberately/maliciously cause ill will within our club or in the Star Wars community that may endanger the Rebel Legion’s reputation and working relationship with other Lucasfilm approved entities.
- Members must always show respect and appreciation to those who wear real uniforms for our safety: our military, police, fire fighters, and paramedics.
- The Rebel Legion will not tolerate discrimination on the grounds of sex, race, religion, creed, nationality, sexual orientation, age (as long as the minimum age of at least 18 years or higher if required by local law has been reached), or physical handicap.
- The Rebel Legion will not tolerate the practice of sexual misconduct or sexual harassment by any of its members. This includes unwelcome conduct that violates applicable local laws concerning sexual harassment and inappropriate conduct of a sexual nature.
- Acting in a threatening or violent manner, theft, and illegal substance abuse are all prohibited, as they are unacceptable behavior in a professional environment.
- Members who use any Rebel Legion Website, forum, or mailing list will obey the rules and regulations set forth by the site administrators.This includes, but is not limited to:
a) Members must not post private emails, private messages or other members personal information without their consent outside of disciplinary hearings.
b) Members must not share passwords or login Ids.
c) Members must not share information from private forums with users not in the closed group.
d) Members must not use the Rebel Legion Website and/or forums for personal conflicts.
e) The Rebel Legion website, forums, and mass email system are to be used for items of club business.
f) Members with moderator privileges are expected to use those privileges courteously and only as needed to keep the website and forums family friendly, up to date, and organized.
It is generally outside the scope of this club’s jurisdiction to discipline members for their behavior outside of Rebel Legion activities. However, the Legion Council reserves the right to punish members for their actions in accordance with the above Code of Conduct. The decision to discipline members for their actions outside the Legion is at the discretion of the Legion Council.
While separate and individual websites are allowed, they are not a venue for members to violate the Legion’s Charter or policies. This Charter in full or part, and all Legion policies must still be upheld in all separate and individual unit websites. Any members who violate the Legion Charter, Legion policies, or unit specific policies on individual websites will be subject to disciplinary action.
Any member who violates the Code of Conduct will be subject to disciplinary action, which may include termination from the Rebel Legion.If a member violates section two of this article, they will be asked by the Legion to cease and desist (C&D) immediately, unless they can produce a letter from LFL/Disney granting permission of use. Compliance with the C&D for a first time offender will result in no further disciplinary action but the warning will be put on record (to avoid repeat offenses). Non-compliance with the C&D will result in disciplinary action. (See Article VII: Disciplinary Actions)
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Article VII: Disciplinary Actions
The Rebel Legion recognizes the need for rules and regulations to maintain order for the benefit of all members. It further recognizes that this organization is strictly volunteer and for fun. All disciplinary actions that are needed will be enforced in the best interest of all Rebel Legion members, the Star Wars franchise, the general public, and for the greater Star Wars community.
Any member breaking The Rebel Legion Code of Conduct, violating the tenets of this Charter, or sections of The Rebel Legion FAQ may face disciplinary action.
A. Base Level Actions
Any member in good standing may bring a charge against another member from their Base/Outpost. They have 60 days from the date of the event (or discovery of a situation) to file a charge with their Base/Outpost Commander and the Captain of the Guard (COG) jointly. The COG will contact the plaintiff and ensure that they truly want to bring charges.* If a hearing is needed, the COG will set-up a litigation thread in the Base/Outpost Litigation Forum for a tribunal consisting of the Base/Outpost Commander, Base/Outpost Executive Officer, and Legion Executive Officer. That thread will be to present evidence, statements, discuss judgment, and vote on restitution, reparations, or punishment. The COG will act as counsel on all issues relating to the club Charter, ensure fairness on behalf of the plaintiff and defendant, and oversee documentation of the proceedings. During the hearing, the COG will work with both sides of the conflict to present witnesses statements and document evidence (forum posts, private messages, instant messaging and e-mails) relevant to the hearing to the Base/Outpost Command for review. This process must run for at least five days after the hearing is called, after which the Base/Outpost Commander has the right to call for a vote at his or her discretion. A unanimous vote from the Base/Outpost Commander, Base/Outpost Executive Officer, and the Legion Executive Officer will determine responsibility and any restitution, reparations, or punishment required. At this level the harshest punishment that may be given is a one-year probation. In cases of a major offense, a move for expulsion must have the approval of Legion Administrative Council. At the conclusion of the hearing the COG will document the terms of restitution, reparations, or punishment and move the entire thread to the Legion Litigation Archive and close the forum. The COG is responsible for reporting the outcome of the hearing to the Base/Outpost’s officers who will be affected by the ruling (Regional Captains, Event Coordinators, Base/Outpost Detachment Unit Command Staff, etc.).
In the event the conflict is between members of two different Bases/Outposts, then the Base/Outpost Commander of the plaintiff is in charge and holds a combined hearing with a tribunal consisting of the plaintiff’s Base/Outpost CO, the defendant’s Base/Outpost CO, and the Legion Executive Officer. A unanimous vote will determine responsibility and any restitution, reparations, or punishment required.
* Members are reminded that disciplinary action may not solve their own personal problems with another member, and should not be taken lightly.
B. Disciplinary Actions for Bases, Outpost, Detachment, Legion Officers
If one of the parties involved in a dispute is a: Base/Outpost CO, Base/Outpost XO, Detachment CO, Detachment XO, Legion Commander (LCO), Legion Executive Officer (LXO), The Captain of the Guard (COG), Legion Membership Officer (LMO), Legion Costume Judge (LCJ), Legion Webmaster (LW), Legion Merchandise Officer (MO), or Legion Public Relations Officer (LPRO) the party bringing forth the charges has 60 days from the date of the event (or discovery of a situation) to file a charge with the Captain of the Guard (COG), and the hearing must be held at The Rebel Command Council level. During the dispute, the officer charged will have office permissions suspended but member status shall be retained until the dispute is resolved.
For this type of disciplinary action, the LCO acts as judge while The Rebel Command Council functions as the jury. If the LCO is an involved party then the LXO will be the judge. All proceedings will be overseen by the COG (or LXO if the COG is involved) for fairness, adherence to the Charter, and documentation. Any officers involved that are a part of Rebel Command Council, as defined in Article III: Offices, must abstain from deciding the judgment, and should limit their input to presenting evidence. The Legion Administrative Council must authorize judgments that include removing Legion officers from office.
If the Officer is the Defendant, the punishment must be decided and voted upon by the RCC per article VII section B.
All judgments at this level are final. No appeals will be heard or given.
If either the plaintiff or defendant feels wronged, he or she may then appeal to The Legion Administrative Council. He or she must submit a written request for the appeal within thirty-days from the date of the notification of the outcome of the Base level hearing to the Captain of the Guard. The COG is required to review the appeal for merit and submit it to the LAC along with their recommendation. If warranted, a hearing is called and both parties are invited to speak and submit evidence to The Legion Administrative Council. The LCO acts as judge while The Legion Administrative Council functions as the jury. This process must run for at least one week after the hearing is called, after which time the LCO has the right to close the proceedings. The Legion Administrative Council then decides if the charge is a minor offense, a major offense, or one without resolution. A majority vote rules and a course of action is laid down. The COG will oversee all proceeding for fairness, adherence to the Charter, and documentation. All judgments at this level are final.
D. Offenses and Punishments
The Rebel Legion observes three different levels of punishment for violation of the Rebel Legion Charter: Probation, Suspension, and Expulsion.
- Probation: This member’s activities are heavily monitored by their Base Commanding Officer and/or the Captain of the Guard for the duration of their punishment. This member is not permitted to participate in Legion or Base elections or polls, and must seek permission from the Base CO and/or Event Coordinator to participate in events. If this member is found guilty of another violation of the Rebel Legion Charter during their probation period, their account will be suspended for a length of time determined by the overseeing tribunal with the oversight of the Captain of the Guard. This member may not purchase Rebel Legion Merchandise. If the member is an Officer or volunteers on a Rebel Legion Committee, the determination will be made during sentencing if they should be removed from these posts, or permitted to handle merchandise runs in progress.
- Suspension: This member is suspended from all Rebel Legion activities for the duration of their punishment. They are not permitted activity on the Rebel Legion or off-site Base forums, not permitted to participate in events organized by or representing the Rebel Legion, and may not purchase Merchandise. If a suspended member is found to violate the terms of their suspension, their suspension may be extended or the member may be expelled from the Rebel Legion. If the member is an Officer or volunteers on a Rebel Legion Committee, they will be removed from these posts. They must turn over responsibility for merchandise runs in progress to the Base or Legion Merchandise Officer.
- Expulsion: This person is no longer a member of the Rebel Legion. Depending the violation that led to their expulsion, they may be permitted to reapply for membership after a time decided by the overseeing tribunal. If readmitted, this member will be under a period of probation decided on by a majority vote of the Legion Administrative Council. A member can only be expelled from the Rebel Legion by a majority vote of the Legion Administrative Council.
A minor offense brings formal censure, to which the charged member must provide the tribunal decided restitution. If the accused refuses to comply with the directives, permanent expulsion from the club will result. In cases of a major offense, a move directly to a vote for expulsion can occur.
The following is a list of some major offenses and their punishments. It will be noted that if a member who commits a major offense and sees fit to immediately atone for the offense and restitution is given, the member may face a lighter punishment than noted below. This is at the discretion of The Legion Administrative Council.
- Discrimination on the grounds of sex, race, sexual orientation, ethnicity, nationality, religion, age (as long as the minimum age of at least 18 years or higher if required by local law has been reached), or physical handicap: This offense will result in expulsion from the club and a suspension of their user account. They may appeal to the Legion Administrative Council for reinstatement after 1 year has passed since their expulsion. Any reinstatement will require a 6 month probation period.
- A Minor who lies about their age/location: This offense will result in expulsion from the club and a suspension of their user account until they are at least 18 years old (higher if required by local law) or for one year, whichever is longer. After this period is up, they may re-apply for membership.
- It is discovered that the member manipulated the photo in any way (other then red-eye removal) in order to gain membership: This offense will result in expulsion from the club and a suspension of their user account. They may appeal to the Legion Administrative Council for reinstatement after 1 year has passed since their expulsion.
- It is discovered that the member does not actually own a costume but borrowed or rented one in order to gain membership. Or it is discovered that a member has lent out a costume for someone to gain membership. Or it is discovered that a member has lent out a costume for someone to attend a Medium or Low Profile event without obtaining permission from the Rebel Legion Event Officer and hosting Base/Outpost CO. See Article VIII: Costume Event Standards for the definition of High, Medium and Low Profile events. These offenses will result in expulsion from the club and a suspension of their user account. They may appeal to the Legion Administrative Council for reinstatement after 1 year has passed since their expulsion. In certain circumstances a member may borrow some parts of a costume to upgrade their costume for an event. The member must seek approval from their unit CO and the event organizer a minimum of one week in advance of the event for an exemption.
- Selling Rebel Legion merchandise outside The Rebel Legion and The 501st Legion: (See Article IX: Merchandise & Promotional Standards) This offense will result in expulsion from the club and a suspension of their user account. They may appeal to the Legion Council for reinstatement after 1 year has passed since their expulsion.
- If a member is found in trial to have violated Code Of Conduct Section 2 (aka Profit) and refuses to cease and desist they will be expelled from the Legion and their user account suspended. If member is found in violation and complies with cease and desist after trial, the sentence may be reduced to 1 year probation for first time offenders. They may appeal to the Legion Administrative Council for reinstatement after 1 year has passed since their expulsion.
- “Passing off” or claiming another members work as your own. This includes, but is not limited to: replicating patterns without permission and recasting props without permission. Any member filling a complaint must be prepared to show proof of their original work. This offense will result in expulsion from the club and a suspension of their user account. They may appeal to the Legion Council for reinstatement after 1 year has passed since their expulsion.
- Any member convicted of pedophilia or any other sexual crimes against children: This offense will result in the lifetime expulsion from The Rebel Legion and permanent banning from the forum.
- Under extenuating circumstances, the LCO may temporarily suspend a member that is believed to be causing irreparable damage to the Legion. Temporary suspension is limited to 30-days, or the completion of a disciplinary hearing. Within 14-days from the start of the suspension, the Legion Administrative Council must review and begin a trial with the evidence and decide whether or not the member will retain membership, continue on suspension, lift the suspension, or in extreme situations, be removed from the Legion.
E. Resignations, Abandonment, or Removal of Elected or Appointed Positions and Selection of Replacement members.
1. Resignations – Any member may resign from any elected or appointed position at any time by providing written or electronic notification to the next higher officer and shall be acknowledged in the same manner as received. Ex: Base officers will notify their Base Commander; Base Commanders will notify the Legion Commander; etc.
a. The resignation will become effective upon receipt by the higher officer and the position is now Vacant.
2. Abandonments – Members holding any position defined below, who are no longer performing the duties of that position, are subject to review and a determination that the member has “Abandoned” the office or position and is now “Vacant”.
2.a Elected and appointed positions subject to this section include:
1 Commanding Officers at all levels (Legion, Base and Outpost)
2 Legion Administrative Council Members
3 Captain of the Guard and the Assistant Captain of the Guard
2.b All other officers at the Base or Outpost level are not subject to this section, and are under the jurisdiction of their base or outpost.
2.c Any elected or appointed person who anticipates not being able to fulfill their duties for a period of 15 consecutive days or more, shall notify their ‘next in line’, or immediate superior.
2.d If no notification is given, the LAC may conduct such inquiries as it sees necessary to determine if a member is no longer able or willing to continue serving in a position.
2.e If a member holds several positions, it is not required or even desirable to conduct a separate inquiry for each position (“Piecemeal Litigation”). One inquiry may be established to investigate all positions held by a member.
2.f The LAC will review the information collected, and at a time no more than 30 days from the beginning of its inquiry, either declare that member shall be retained in the position(s) and no further action will be taken, or that the position(s) have been Abandoned and is(are) Vacant.
3. Removal – Removal of officers in positions that have not been declared as Abandoned or Vacant is as follows:
a. LCO, LXO, COG, DCO, DXO, BCO, and BXO – as specified in Section B of this Article
b. All other Legion officers – Majority/plurality vote of The Legion Administrative Council.
b.1 LCJ – As determined by the LMO with approval of The Legion Administrative Council.
c. All other Base or Outpost officers – As determined by the base or outpost concerned.
d. Once removed, the position shall be declared as Vacant.
4. Replacement – Once a position is Vacant, a replacement will be selected as specified in this Charter or by the same method by which they were installed if not otherwise specified. Elected positions will be filled by election; appointed positions will be filled by appointment.
5. All questions or ambiguities regarding resignations, abandonments, vacancies, or replacements, will fall under the jurisdiction of the LAC whose ruling will be final and not subject to appeal or review.
Article VIII: Costume Event Standards
The Rebel Legion’s members participate in a wide variety of events and venues all over the world. For this reason, Rebel Legion events should adhere to a set of costume event standards along with a code of conduct. Our goal will always be the accurate presentation and portrayal of the characters from the Star Wars Saga. The Rebel Legion further recognizes that this hobby is also for fun and creativity. Therefore, The Rebel Legion makes allowances for the creative modification of costumes within the confines of decency. Different events will call for different costume event standards. (See Article II: Costume Standards)
A. Official Rebel Legion Events
- An official Rebel Legion event is defined as a gathering of two or more members with a specific goal. Examples include but are not limited to, all Lucasfilm Ltd. promotional and organized events, escorting Star Wars celebrities, official parades, charity appearances, hospital visits, fundraising, awareness, RL promotion, and official RL conventions.
- There can be three types of official Rebel Legion events, high profile, medium profile, and low profile.
- High profile events: This is an official Rebel Legion event that is usually organized/sponsored for the promotion of a Lucasfilm Ltd, or LFL approved partner. A costume from the movies or TV series is the usual requirement unless otherwise requested.
- Medium profile events: This is an official Rebel Legion event that does not involve Lucasfilm Ltd. and is for RL promotion or charity. Some restrictions on the type of costume allowed to troop these events may be placed by the event request parameters.
- Low profile events: This is an official Rebel Legion event for RL promotion with the purpose of fun and entertainment. The use of any Rebel Legion approved costumes are permitted. This may include costumes that were formerly approved with an “informal” status.
- All decisions regarding costume types for events are up to the Event Coordinator, the Rebel Legion Event Officer, and Legion Council.
- Only Members with approved costumes may attend official events. Except for the benefit of a charity as noted below. Special permission may be granted by a Base CO for a new member, due to a pending application, to attend an official event. All members at these official events are identified as representatives of The Rebel Legion and a strict Code of Conduct will apply. (See Article VI: Code of Conduct)
- Members may lend their Rebel Legion approved costume(s) under the following circumstances.
- Rebel Legion members may not lend out their costumes to non-members for High Profile events. All High Profile events are for full members only with approved costumes. See Article VII: Disciplinary Actions.
- For Medium Profile events, members may lend Rebel Legion approved costumes to full members or non-members, with the approval of the Rebel Legion Event Officer and the hosting Base/Outpost CO. Lending is reserved only for events where additional costumers are needed for the benefit of a charity and after every effort has been made to get enough full members to participate. Full members have preference over non-members in a borrowed costume. Members or non-members in borrowed costumes must still meet all Rebel Legion requirements for that specific costume. The full member takes responsibility for the behavior and actions of non-members wearing their borrowed costumes during the event. Prior to the event, all members and any allowed non-members accompanying them will be made aware of Rebel Legion rules/policies and the consequences of breaking them.
- For Low Profile events, members may lend Rebel Legion approved costumes to full members or non-members, with the approval of the Rebel Legion Event Officer and the hosting Base/Outpost CO. Lending is reserved only for events where additional costumers are needed for the benefit of a charity and after every effort has been made to get enough full members to participate. Full members have preference over non-members in a borrowed costume. Members or non-members in borrowed costumes must still meet all minimal requirements for that specific costume. The full member takes responsibility for the behavior and actions of non-members wearing their borrowed costumes during the event. Prior to the event, all members and any allowed non-members accompanying them will be made aware of Rebel Legion rules/policies and the consequences of breaking them.
- For high profile and some medium profile events, members portraying face characters should resemble those they are depicting. There should be only one person portraying one face character from one movie at a time per location. There may be two persons portraying the same character but they must be in different costumes and at different locations at the event. Final decisions regarding regarding the number of face characters, and their costumes for events, are up to the Event Coordinator, the Rebel Legion Event Officer, and Legion Council.
- A costume approval board will be set up for all high profile events. The board will include the CO of the hosting Base or Rebel Legion Event Officer, Event Coordinator, and Legion Membership Officer. A member of Legion Council may substitute for any of those listed on the approval board. If the event is considered a medium or low profile event the CO of the hosting Base or Rebel Legion Event Officer may handle all costume approvals.
- All costume submissions and approvals for high profile events need to be reviewed and finished one week prior to the event by the board. For medium profile and lower profile events, members may have an on-site temporary approval by their CO, BMO/OMO, or the Rebel Legion Event Officer for the specific event, after verification that costume requirement listing has been fulfilled. The costumer must then seek the costume’s official approval with submission of pictures through the Rebel Legion website, following the set guidelines for photo requirements as noted in Article I: Membership Requirements for photo submissions.
- At events where members may bring their children, they are the sole responsibility of the member who is their parent/guardian and not that of The Rebel Legion. Allowing members to bring their children is at the discretion of the Event Representative/Coordinator and the Event Officer..
B. Non-Official Rebel Legion Events
- A non-official Rebel Legion event is defined as a gathering of two or more members for camaraderie and fun. Examples include but are not limited to public/private parties, conventions, parades, or wherever the Rebel Legion is not official representing the club.
- A relaxed code of conduct by members is appropriate for all non-official events.
- Costumes formerly approved with an “informal” status may be allowed.
- Children may be welcome at these non-official events but are the sole responsibility of their parent/guardian.
The default for any public appearance of The Rebel Legion is the use of Rebel Legion approved costumes; however the club’s code of conduct still applies. The final decision for costumed events is left to The Legion Council, Event Coordinator, or RL Event Officer.
C. Event Terminology
- Event Representative/Coordinator: The person representing an organization, business, or convention that the Legion is working with for an event. This person holds the highest authority at an event.
- Event Officer: The Rebel Legion member who is in charge of the Legion’s involvement at a given event. The Event Officer may be the CO, XO, Regional Captain, or any member of the base that the CO has approved for a specific event.
- The Working Floor: The table and floor space allotted by the venue to promote The Rebel Legion, LFL, organization, business, or convention. The Rebel Legion is given space at many events where other vendors and exhibitors have to pay. In return for this donation of space, we present the illusion of the Star Wars characters to the general public to help promote not only our group, but also the event itself.
- On Duty: This is when a member is in costume and is “working the floor” during the operating hours of the event or convention. All costume pieces should stay on and the representation of the character should be kept intact, unless there is a health or safety issue that would require immediate removal of a helmet or mask. Members who are working behind an information table may remove masks, helmets, or other communication barriers in order to answer patrons questions. Masks or helmets may also be removed for a group photo, if directed to so by the Event Officer.
- Off Duty: This is when a member has left the “working floor” for neutral areas at the event so that they may rest, repair their costume, converse, etc. Off duty would also include shopping the vendor areas or attending a presentation without having to remove the entire costume.
- Handlers: These are people out of costume (but preferably wearing a Legion shirt, hat, or badge) who help members at all times during an event. They help members overcome the visual and movement limitations imposed by their costumes. They act as lifeguards against the elements while members are “on duty.” They also help communicate instructions from the event’s coordinator and the RL event officer.
The Rebel Legion has a strict No Minors policy for membership. All members are of legal age. However, certain events we attend are child oriented. The Rebel Legion claims no responsibility for the actions or safety of minors at events where the Legion is involved. If a child of a Legion member is preset at an event, the parent/guardians are exclusively responsible for the actions and safety of the child and not The Rebel Legion.
The Rebel Legion is cognizant of the health and safety of small children and pets. For this reason members are not to solicit the holding of children or pets. However, if a member is requested by a parent or animal owner to hold a child or animal for a photo opportunity they may but
should do so judiciously.
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Article IX: Merchandising & Promotional Standards
The Rebel Legion recognizes that our organization requires promotion on some level to support growth. The Rebel Legion is a club based on the copyrighted property of Lucasfilm Limited and has no legal rights, as an organization, to profit from the sale of merchandise that utilizes the intellectual property of Lucasfilm Limited or its affiliates.
All Merchandise, Promotional and Public Relations materials that are created for the use of the members of the Rebel Legion to promote the club will adhere to the standards as defined below, and as posted in the Merchandising forums by the Legion Commanding Officer, Legion Executive Officer, Legion Council Members, or Legion Merchandising Officer.
These standards include, but are not limited to the following: any item print or paraphernalia that bears the Rebel Legion logos, URL, or other LFL property such as fliers, banners, patches, pins, T-shirts, coins, clothing, trading cards, tattoos, pens, key chains, or other miscellaneous merchandise.
A. Requirements for all Merchandise
- Club merchandise can only be sold to designated persons. Merchandise cannot be sold, or traded/given for the purpose of resale to any others, except the inclusion of items in raffle scenarios for charity. Designated persons include Active Rebel Legion members (and their household), Active 501st Legion members and Lucasfilm employees. The Rebel Legion permits the option of special event joint-runs with fellow LucasFilm approved costuming groups, provided the senior command staffs of the clubs agree and the run adheres to Rebel Legion Merchandising and Promotional Standards under Article IX. Forum users are not full members of The Rebel Legion and cannot purchase these items.
- Incorrect pre-production prototypes cannot be sold. They can stay with the member organizing the sale, be sent to the Legion Merchandise Officer to be kept in the Legion archive, or given to Lucasfilm.
- Correct pre-production prototypes can be sold (following all merchandise rules), or sent to the Legion Merchandise Officer to be kept in the Legion archive, or given to Lucasfilm.
- Merchandise may be given as gifts to Legion Honorary Members, Event Representatives, and Charities we work with.
- Items to be given away for promotional purposes must still follow all merchandise rules listed here, and the Requirements for Promotional and Public Relations Materials listed in section B, below. However the designation of “Promotional/Giveaway Item” must be made know during the sale, so members know they are free to give those items to the public.
- Including Legion merchandise in gift baskets/ raffles/ event prizes must be approved by the Legion Merchandise Officer prior to the event.
- Club merchandise can only be sold for the cost of producing and shipping the items. Shipping costs include postage, packing material costs (if special envelopes/materials required) and Paypal payment processing fees. No profit can be made from regular sales.
- Club merchandise can be used to raise funds for pre-approved charity purposes or special projects. The Legion Administrative Council and Merchandising Officer must approve all these projects. All monies involved must have a full accounting. 100% of the proceeds from said project must go to the designated charity or special project. The Legion Administrative Council and the Merchandising Officer reserve the right to request any and all financial records pertaining to the project and to discontinue the project at any time. In addition, members must be made aware of the reason for a special fundraising sale, and where all the monies will be placed.
- Special projects may include raising funds on a voluntary basis for Legion, Outpost, Base, or Detachment expenses including but not limited to: website hosting expenses, Honorary Membership expenses, Rebel Membership award expenses, merchandise gifts for LFL, and promotional items. Fundraising monies for Legion, Outpost, Base, or Detachment expenses can only be done by internal revenue raising within the Legion’s membership. Donations from the general public are not to go into the running, promoting, or support of the Legion, or any unit within the Legion. Fundraising may include, but is not limited to, special merchandise runs. Unit COs desiring to raise funds for a special project must have the approval of the Legion Administrative Council and the Merchandising Officer before starting any sales of merchandise. They must provide to the Legion Administrative Council and the Merchandising Officer what they wish to sell, how much the markup will be, how the proceeds will be used, and how/when the sale will end. Then provide full accounting of what was collected and spent at the conclusion of the project. All funds raised must be spent on the project, refunded to members who purchased merchandise during the sale, or donated to a Charity of the Council’s choosing, before the end of the calendar year. The Legion Administrative Council and the Merchandising Officer reserve the right to request any and all financial records pertaining to the project and to discontinue the project at any time. Units are limited to two (2) special projects per calendar year. Any Legion, Outpost, Base, or Detachment assets, which were paid for using Legion, Outpost, Base, or Detachment funds, are the property of said Legion, Outpost, Base, or Detachment unit. A member who holds any assets from the unit without reason will face disciplinary action. Officers who abuse this will face disciplinary action.
- Club merchandise can only be sold and discussed on the Legion Merchandise forum, which is accessible only to members. Links can be placed on off-site base forums, provided a disclaimer notes that these sales are for full members only.
- Club merchandise cannot contain any profanity, obscenity, or other features or statements that may be discriminatory or offensive and must be family friendly.
- Club merchandise cannot contain or incorporate any part or image of the U.S.A. Flag. The use of other local and/or national flags is dependent on local laws and codes.
- All club merchandise must be approved by a member of The Legion Administrative Council, and/or Merchandising Officer.
- Club merchandise must not be tied to any outside commercial entity or venture.
- Club merchandise must not misrepresent or misidentify its user/wearer in any role other than as a member or supporter of the Rebel Legion fan club. No shirt will bear the label “Security” or “Staff” unless created with the full permission of an event organizer and labeled specifically for that event only.
- Club merchandise and promotional materials produced for Lucasfilm Limited sponsored events must have the approval of Lucasfilm as well as have the copyright symbol, the title “LFL” or “Lucasfilm Limited”, and the current year.
- Members that express interest in purchasing merchandise must purchase or communicate their inability to purchase to the sale leader.
- Abuse of these merchandising rules will result in disciplinary action. (See Article VII: Disciplinary Actions)
B. Requirements for Promotional and Public Relations Materials
- All Rebel Legion public relations materials such as fliers, banners, business cards, post cards, FAQ sheets, applications etc, should follow these guidelines:
- Have an approved logo, i.e. the circular Rebel Legion logo in black and white or full color, or an approved banner graphic.
- Carry the full website address: www.rebellegion.com
- Utilize approved standardized fonts. – (Impact, Aurekbesh, Sofochrome Italic, and the Arial family.)
- Carry The Rebel Legion mission statement as appropriate. ( i.e. flyers, applications)
- Materials produced for promotion will refer to The Rebel Legion as a volunteer Rebel costume group and not as non profit, not for profit, or as a charitable organization, as The Rebel Legion does not carry this status.
- Current Public Relations materials will be available through the Legion Public Relations Officer (LPRO) or Base PRO for the promotion of RL and to be used by the membership.
- All Bases, Outposts, and Detachments are encouraged to show creative and innovative ideas when promoting The Rebel Legion, but must get approval from the LPRO for all materials prior to display or distribution.
C. Archive of Rebel Legion Merchandise and Promotional Materials
- An archive is to be maintained by The Legion Webmaster, The Legion Administrative Council, and The Merchandising officer to keep copies of all merchandise produced, logos or graphics used in promotional materials, and copies of all fliers, banners, cards, etc used to promote The Rebel Legion in advertising or publicity.
- This archive is accessible to The Legion Webmaster, The Legion Administrative Council, The Merchandising Officer, and to individual base Public Relations Officers or members of the Legion Public Relations Officer/Team.
D. Oversight of donations for the costs related to supporting the Rebel Legion
Over the years, mostly the Legion Council and sometimes Base Command took up the costs related to supporting the Rebel Legion. As we expand in members, web space, merchandise, promotions, etc., solely members of the Command staff can no longer cover these costs.
A paypal account has been set-up at: firstname.lastname@example.org
To collect donations to the Legion for the sole purpose of the costs related to supporting the Rebel Legion, which includes (but is not be limited to):
- The website
- Honorary memberships
- Promotional costs
- Merchandise for Lucasfilm employees and the Rebel Legion archive
This account will be controlled by the LCO, Legion Administrative Council, and the Legion Merchandise Officer, so no one person will have sole access.
Members who contribute, will receive a small logo in their avatar area in the forums.
E. Member Abuse of Merchandise Interest/Sale
It is the responsibility of members, once they make a request in the Interest Threads to stay in communication with the person running the threads while the Interest Thread is open as well as when the item goes to a Sale thread. Once the Interest becomes a Sale, failure to respond to requests for payment causes the merchandise runs to be delayed if the minimum number of items is not reached or for the person overseeing the merchandise run to pay out of pocket for the unpaid items.
All members who post interest in merchandise must make every effort to follow-through with payment before the sale ends unless they give or have given advance notification to make other arrangements with the person doing the merchandise run. Or in a worst case scenario, if the member has to cancel the purchase altogether, they must communicate that to the person running the sale.
If during the sale of any merchandise, a member fails to respond to communication initiated by the member running the sale or contact the seller regarding the merchandise they posted interest in, they will be reported to the Merchandise Officer. If a member is reported a second time, their access to The Emporium Forum will be suspended for six months. If, after that time, they continue to post interest but not pay for items, they will be permanently banned from buying RL merchandise.
Also the above penalty will be placed on the member, if while any sale is going on that the member fails to communicate their desire not to purchase one item but make other purchases on other sale items on the boards.
Please note that you are not required and will not be required to make any purchases that you post interest on, but you must communicate your desire to; a) change quantity, b) make a late payment, or c) cancel your order altogether. This will ensure that the correct pricing is posted in the interest or sale thread for members making a purchase.
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